Templates and Guides

You can request a copy of your current Certificate of Title from www.landata.vic.gov.au.

You will need one of the following references for the land:

• Full street address
• Lot plan number
• Volume and folio number
• Council property number (this will be your billing number on your latest Rates notice)
• Crown allotment details

Once the property address is confirmed, select the required certificates. The following information is required by Council:

• Registered search statement (Title)
• Copy of plan (Plan of subdivision)
• Any instrument. A copy of any relevant restriction if applicable (such as a covenant or Section 173 Agreement, or other).

If you have any questions phone Landata on 8636 2456 or email landata.enquiries@dse.vic.gov.au

Alternatively you can engage a conveyancer or solicitor to obtain a copy of title for you.

A copy of title is required with your application to confirm ownership details, location and dimensions of the land and any restrictions which may affect what can be developed on the land.

The copy of title must be no more than 60 days old. This ensures Council have an up to date copy, inclusive of any recent changes.

A Certificate of Title shows the date the certificate was created, the legal details of the land, the ownership details and any relevant caveats, covenants, Section 173 Agreements and easements.

• A caveat is a note on the Title indicating that a third party claims rights over the property, for example, a mortgagee.
• A covenant is a private written agreement between the seller and purchaser restricting what the land can be used for, for example, limiting development to construction of a single dwelling or controlling the types of materials that can be used for new buildings or fences.
• A Section 173 Agreement is a written agreement between Council and the land owner to set out particular conditions or restrictions on the way the land is used or developed, or to achieve other planning objectives in relation to the land.  A Section 173 Agreement is a legal contract registered on the Certificate of Title and can be enforced in the same way as a permit condition or the planning scheme.
• An easement is a right held by someone else to use the land, for example, a Gippsland Water sewerage pipe.

Please use the following guide to assist with obtaining a copy of an electronic instrument from Landata https://www.latrobe.vic.gov.au/sites/default/files/2021-05/Obtaining%20…