Event Planner

The event planner is a free resource to assist organisations, community groups and organisers to successfully plan and safely run an event.

Prior to gaining permission for an event, organisers must comply with all requirements in this planner and check with Council which permits you may require. Events that need to meet these requirements include any event that is:

• Held on Council land
• Held on land managed by Council
• Sponsored by council

Organisers planning events on private land are welcome to use the document below as a guide.  A copy hard copy or CD format of the planner can be requested by sending your details to events@latrobe.vic.gov.au.

Please remember to visit this page prior to your event to check for updated forms.

Related Documents

• Event Planner (7.23MB)
• Appendix 1 - Sample Risk Matrix and Sample Risk Assessment (53KB)
• Appendix 2 - Sample Site Plan Japanese Day 2007 (152.5KB)
• Appendix 3 - Latrobe Regional Hospital Event Notification Form (52KB)
• Appendix 4 - Sample Emergency Management / Evacuation Plan (786.5KB)
• Appendix 5 - Economic Impact Template (125.5KB)
• Appendix 6 - Sample Latrobe City Council Volunteer Registration Form (51.5KB)
• Appendix 7 - Sample Volunteer Sign in Sheet (36KB)
• Appendix 8 - Latrobe City Council Volunteer Manual (98.5KB)
• Appendix 9 - Application for the Operation of a Temporary Food Premises (86.51KB)
• Appendix 10 - Mobile Kiosk / Mobile Caravan Application Form (69KB)
• Appendix 12 - Red Cross First Aid Event Booking Form (222.37KB)
• Appendix 13 - St John Ambulance Event Notification Form (67.5KB)
• Appendix 14 - Gippsland Water Mobile Water Fountain Application Form (217.18KB)
• Appendix 15 - The Code of Practice for the Safe Use of LPGas at Public Events In Victoria (1.24MB)
• Appendix 16 - CFA S40 Permit (25.64KB)
• Appendix 17 - Sale of Goods from Council Properties’ Questionnaire (155.5KB)
• Appendix 18 - Public Toilet Cleaning Services (38.5KB)
• Appendix 19 - Application for Permit to Busk (323.5KB)
• Appendix 20 - Casual Hire of Sporting Reserve Application (59.5KB)
• Appendix 21 - Latrobe Performing Arts and Venues Information (241KB)
• Appendix 22 - Party Safe Information Kit (508.4KB)
• Appendix 22 - Party Safe Form (70.6KB)
• Appendix 23 - Safe Work Method Statement (SWMS) (53.5KB)
• Appendix 24 - Incident/Accident report form (61KB)
• Appendix 25 - Sample Communication Plan (41KB)
• Appendix 27 - Risk Management for Community Groups (51KB)
• Appendix 28 - Sample Security Plan (51.5KB)
• Appendix 29 - Street Processions and Temporary Road Closures (53KB)
• Appendix 30 - Self Assessment Checklist for Public Transport (95.12KB)
• Appendix 31 - Litter Bin Services (43KB)
• Appendix 32 - Street Sweeping Services (43.5KB)
• Appendix 33 - Events Roadside Signage System Application Form (383.5KB)
• Appendix 34 - Accessible Events Supplement (75.5KB)
• Appendix 35 - Sample Layout for a Registration Form Suitable for All Abilities (26KB)
• Appendix 36 - Latrobe City Council Corporate Style Guide (logo section only) (925.45KB)
• Appendix 37 - Latrobe City Council Logo Use Permission Form (72.5KB)