Accounts Payable

Do you have a purchase order?

Avoid delays in receiving payments by making sure you have obtained our official purchase order and quote the number of the purchase order on your invoice.

If you have not been given a purchase order, please ask for one, or ensure that you have the name of the Council Officer requesting your goods or services clearly marked on the invoice. Find out more about Purchase Order Terms & Conditions (pdf).

Have you supplied a tax invoice?

If you have an ABN (Australian Business Number) and you are registered for GST you must submit a valid Tax Invoice.  A valid Tax Invoice is a document that meets all of the following requirements and payment of your invoice will only be made if it:

1. Is issued by the supplier, unless it is an RCTI (in which case it is issued by the recipient);
2. Has the words 'Tax Invoice' clearly printed;
3. Contains enough information to enable the supplier's identity and ABN to be clearly identified e.g. the name on the invoice is the same as the one registered on the (ABR) Australian Business Registry;
4. Has a brief description of what was sold and the quantity (if applicable) and the price of what was sold;
5. Has the date printed;
6. Has the GST component of the invoice clearly shown OR the wording 'GST inclusive' is next to the total amount of the invoice.

 In addition to the above, if the total price of the sale is at least $1,000 or more or the document was issued by the recipient, the recipient's identity or ABN must be able to be clearly identified.

Supplier and Contractor Payment Schedule - July 2011 / June 2012

Scheduled payment dates are shown in the table below for this financial year. Please note: From 1 July 2011 payments will be generated fortnightly. Payments are released conditional to payment terms.

Change of details

If any of your details have changed since the last time you notified us e.g.your bank account, address or GST status, it would be appreciated if you would complete an 'EFT-New Supplier with Statement by Supplier Form' (below) and submit it to our Accounts Payable Team, as soon as possible.

Our payment methods

All payments from Latrobe City Council are made by EFT. There are many benefits with EFT, such as immediate cleared funds (cheques require 3 – 4 days clearance time), no mail delays as well as no trip to, or waiting in bank queues to cash your cheque.

Payment by EFT today has become standard business practice. Financial institutions no longer welcome paper transactions and this is reflected in the ever increasing charges for processing cheques.